A mileage registration is mainly useful when it is watertight. On this page we give a general overview of the details that are typically asked. Educational in nature: the official and current requirements are with the Tax Administration.
Last updated: 7 September 2026
The phrase "Tax Administration requirements" comes up often around mileage registration. In essence it is about your administration being watertight: complete, verifiable and logically correct. Which details typically belong in it are set out below.
Watertight means that your administration has no gaps and that the data adds up. Odometer readings run on logically, every trip is recorded and the classification (business, private or commuting) is traceable. A watertight registration is easier to substantiate than an administration with missing trips or illogical readings.
A mileage registration typically contains a number of fixed details about the vehicle, such as:
Per trip, the following details are typically recorded:
If you deviate from the usual route, for example due to a diversion or a stop, it is wise to note the reason. That keeps the registration traceable. Read more about that classification on business or private driving.
For a tax administration there is a legal retention obligation in the Netherlands. A term of seven years is often mentioned, but the precise term and conditions can vary per situation. For the term that applies to you, rely on the current information from the Tax Administration or consult your adviser.
The official and current requirements are on the website of the Tax Administration. This page is a general, educational aid and not a replacement for it. If you are in doubt about your situation, it is wise to contact the Tax Administration or your own adviser.
An automated solution can help meet that completeness, because trips and odometer readings are recorded automatically instead of copied over by hand. RitGenie records trips automatically and keeps the details per trip.
Typically it concerns details about the vehicle (such as make, model and licence plate) and, per trip, the date, the start and end odometer reading, the departure and arrival address, the route if it differs from the usual one, and whether the trip was business or private. The exact requirements are described by the Tax Administration and can vary per situation.
Watertight means that the administration is complete and verifiable: without gaps, with odometer readings that add up and with data that is logically correct. A watertight registration is easier to substantiate than an administration with missing or illogical data.
For a tax administration there is a legal retention obligation in the Netherlands. A term of seven years is often mentioned, but the precise term and conditions can vary per situation. For this, rely on the current information from the Tax Administration or consult your adviser.
The official and current requirements are on the website of the Tax Administration. This page gives a general, educational overview and is not a replacement for that official information. For your own situation, consult the Tax Administration or your adviser.
RitGenie records trips and odometer readings automatically, so your administration stays complete and verifiable with less manual work.
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